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The Rules of Association of the Corruption Prevention Network (Queensland)

The CPNQ came into being officially on 30 October 2003. Our Rules of Association are -

1. WORDS AND EXPRESSIONS TO HAVE MEANING IN ACT
A word or expression that is not defined in these model rules, but is defined in the Associations Incorporation Act 1981 has, if the context permits, the meaning given by the Act.

2. NAME
The name of the incorporated association is Corruption Prevention Network (Queensland) INC - "the Network"

3. OBJECTS
The objects of the Network are -
i. To facilitate networking between members of the Network to help in developing strategies to prevent corruption and fraud and to improve the ethical conduct of organisations with whom members of the Network work or are in a position to influence; and

ii. To provide professional development opportunities for Network members to access material and share experiences to assist their own personal development.

4. POWERS
i. The Network has the powers of an individual.

ii. The Network may, for example, but is not limited to - (a) enter into contracts; and (b) do other things necessary or convenient to be done in carrying out its affairs.

5. CLASSES OF MEMBERS
i. The membership of the Network shall consist of ordinary members (“members”) who are either working within, own or manage an organisation (current or former/ retired), are studying or have a general interest in corruption and/or fraud prevention.

ii. The number of members is unlimited.

6. MEMBERSHIP
i. Membership of the Network is free unless decided otherwise by the Management Committee.

ii. An application for membership must be in writing and involve use of the Membership Application Form decided by the Management Committee. This form should include whether or not the Network has public liability insurance coverage and also require a member to be familiar with and commit to adherence with the Network’s Code of Conduct and Rules of Association.

7. ADMISSION AND REJECTION OF MEMBERS
i. The Management Committee must consider an application for membership at the next meeting of the Management Committee held after it receives the Membership Application.

ii. The Management Committee must decide at the meeting whether to accept or reject the Membership Application.

iii. The Secretary of the Network must, as soon as practicable after the Management Committee decides to reject an application, give the applicant a written notice of the rejection decision. Written notice is not required in the event of acceptance by the Management Committee.

8. WHEN MEMBERSHIP ENDS
i. A member may resign from the Network by giving a written notice of resignation to the Secretary.

ii. The resignation takes effect at (a) the time the notice is received by the Secretary; or (b) if a later time is stated in the notice – the later time.

iii. The Management Committee may terminate a member’s membership if the member: (a) is convicted of an indictable offence; or (b) does not comply with any of the provisions of these rules; or (c) conducts himself or herself in a way considered to be injurious or prejudicial to the character or interests of the Network.

iv. Before the Management Committee terminates a member’s membership, the Management Committee must give the member a full and fair opportunity to show why the membership should not be terminated.

v. If, after considering all representations made by the member, the Management Committee decides to terminate the membership, the Secretary of the Management Committee must give the member a written notice of the decision.

vi. Membership will also be considered ended if: (a) the email address provided by a member is no longer active (i.e. an email sent to an active email address previously provided by a member bounces/ is not received by the member); or (b) A nil response is received to a membership review conducted by the Management Committee where the purpose of the review is to ensure membership details retained within the register of members are up to date and to also confirm a member’s commitment to continue as a member of the Network.

9. APPEAL AGAINST REJECTION OR TERMINATION OF MEMBERSHIP
i. A person whose Membership Application has been rejected, or whose membership has been terminated, may give the Secretary written notice of the person's intention to appeal against the decision.

ii. A notice of intention to appeal must be given to the Secretary within one month after the person receives written notice of the decision.

iii. If the Secretary receives a notice of intention to appeal, the Secretary must, within three months after the day of receipt, call a general meeting to decide the appeal.

iv. At the meeting, the applicant must be given a full and fair opportunity to show why the application should not be rejected or the membership should not be terminated.

v. Also, the Management Committee who rejected the application or terminated the membership must be given an opportunity to show why the application should be rejected or the membership should be terminated.

vi. An appeal must be decided by a vote of the members present at the meeting.

10. REGISTER OF MEMBERS
i. The Management Committee must keep a register of members of the Network.

ii. The register of members must include the following particulars for each member: (a) the first and last name; (b) contact details comprising telephone, postal address and email address); (c) Network interest area(s) selected from those defined by the Management Committee; (d) topic areas of interest selected from those defined by the Management Committee; (e) organisation type and organisation name if applicable; (f) the date a member was added to the register or details last updated; (g) details about the termination and subsequent reinstatement of membership if applicable; and (h) any other particulars the Management Committee or the members at a general meeting decide.

iii. The register must be open for inspection by members of the Network at all reasonable times.

iv. However, before a member may inspect the register, the member must contact the Secretary in writing to arrange inspection of the register.

v. However, the Management Committee may, on the application of a member of the Network, withhold information about the member (other than the members first and last name) from the register available for inspection if the Management Committee has reasonable grounds for believing the disclosure of the information would put the member at risk of harm.

11. PROHIBITION ON USE OF INFORMATION ON REGISTER OF MEMBERS
i. A member of the Network must not:
(a) use information obtained from the register of members of the Network to contact, or send material to, another member of the Network for the purpose of advertising for political, religious, charitable or commercial purposes; or
(b) disclose information obtained from the register to someone else, knowing that the information is likely to be used to contact, or send material to, another member of the Network for the purpose of advertising for political, religious, charitable or commercial purposes.

ii. Sub-rule (i) does not apply if the use or disclosure of the information is approved by the Network.

12. MEMBERSHIP AND FUNCTIONS OF THE MANAGEMENT COMMITTEE
i. A member of the Management Committee must be a member of the Network (but subject to the conditions specified in Sub-rule (ii) below.

ii. The Management Committee of the Network consists of the Convenor (President), Deputy Convenor (Vice-President), Treasurer, Secretary, Publicity/ Website Co-ordinator and three Other Management Committee members elected and appointed at the Annual General Meeting. Further: (a) The Convenor must not be a member who is employed by or works for a Network Patron's Organisation; (b) The Secretary must reside in Queensland, or in another State but not more than 65km from the Queensland border; and (c) Management Committee positions must not be occupied by more than two members belonging to the same organisation (either working within, own or manage the organisation).

iii. The functions of the Convenor include, but are not limited to:
(a) providing leadership to the Management Committee and Network to ensure objectives of the Network are met (refer subsection 3) and compliance with the Rules of Association;
(b) ensuring the Network is funded to enable the Network to operate;
(c) retention and safe custody of all correspondence (electronic and hard copy) and other documents relating to the Convenor role on the Network’s Google drive and email account assigned to the Management Committee; and
(d) transferring to a successor-in-office all records relating to the Convenor position as soon as practicable after a successor has been appointed.

iv. The functions of the Deputy Convenor include, but are not limited to:
(a)assisting the Convenor to fulfil their Convenor functions;
(b) retention and safe custody of all correspondence (electronic and hard copy) and other documents relating to the Deputy Convenor role on the Network’s Google drive and email account assigned to the Management Committee; and
(c) transferring to a successor-in-office all records relating to the Deputy Convenor position as soon as practicable after a successor has been appointed.

v. The Treasurer functions include, but are not limited to:
(a) Preparing an annual operating budget in consultation with the Management Committee;
(b) Keeping proper and accurate records and accounts relating to the Network in accordance with subsections (33) and (34) with financial updates provided at Committee meetings;
(c) retention and safe custody of all correspondence (electronic and hard copy) and other documents relating to the Treasurer role on the Network’s Google drive and email account assigned to the Management Committee; and
(d) transferring to a successor-in-office all records relating to the Treasurer position as soon as practicable after a successor has been appointed.

vi. The Secretary’s functions include, but are not limited to:
(a) calling meetings of the Network, including preparing notices of a meeting and of the business to be conducted at the meeting in consultation with the Convenor;
(b) keeping minutes of each meeting;
(c) retention and safe custody of all correspondence (electronic and hard copy) and other documents relating to the Secretary role on the Network’s Google drive and email account assigned to the Management Committee;
(d) maintaining the register of members of the Network; and
(e) transferring to a successor-in-office all records relating to the Secretary position as soon as practicable after a successor has been appointed.

vii. The Publicity/Website Co-ordinator functions include, but are not limited to:
(a) Establishing and/or maintaining website content for the website in use for the Network following receipt of content updates received from the Convenor or a Management Committee member;
(b) Preparing and circulating the Network’s email newsletter to current members in place at the time of circulation per the register of members. Preparation involves input from the Management Committee;
(c) retention and safe custody of all correspondence (electronic and hard copy) and other documents associated with the Publicity/Website Co-ordinator position on the Google Network drive and email account assigned to the Management Committee; and
(d) transferring to a successor-in-office all records relating to the Publicity/Website Co-ordinator position as soon as practicable after a successor has been appointed.

viii. The Other Management Committee member functions include:
(a) supporting remaining Management Committee members in discharging their functions;
(b) retention and safe custody of all correspondence (electronic and hard copy) and other documents relating to the Other Management Committee role on the Network’s Google drive and email account assigned to the Management Committee; and
(c) transferring to a successor-in-office all records relating to the Other Management Committee position as soon as practicable after a successor has been appointed.

ix. The Management Committee must retire from office at each Annual General Meeting, but are eligible, on nomination, for re-election at the Annual General Meeting.

x. A member of the Network may be appointed to a casual vacancy on the Management Committee in the event of vacancy prior to the Annual General Meeting.

13. ELECTING THE MANAGEMENT COMMITTEE
i. Subject to 13(vi)below, a member of the Management Committee may only be elected as follows: (a) a member of the Network can self-nominate (the candidate) to serve as a member of the Management Committee; (b) the nomination must be (i) in writing; (ii) signed by the candidate; (iii) signed by another member who seconded the candidate nomination; and (iii) given to the Secretary at least 14 days before the Annual General Meeting; (c) each member of the Network present and eligible may vote for one candidate for each vacant position of the Management Committee; and (d) if, at the start of the meeting, there are no candidates nominated for a position, nominations may be taken from the floor of the Annual General Meeting.

ii. A list of the candidates' names in alphabetical order, with the names of the members who nominated each candidate, must be distributed to the members of the Network at least seven days immediately preceding the Annual General Meeting.

iii. If required by the Management Committee, balloting lists must be prepared containing the names of the candidates in alphabetical order.

iv. A candidate is elected to office on the Management Committee by receiving more votes than any other candidate.

v. A vote is not required at the meeting where the nominations do not exceed the number of positions on the Management Committee.

vi. A Network Patron may nominate one representative from their organisation to serve on the Management Committee. The nominee is automatically deemed elected to the Management Committee without a vote being required at the meeting. Such nominations can be made prior to the meeting or subsequently in order to fill any vacancies on the Management Committee.

14. RESIGNATION, REMOVAL OR VACATION FROM OFFICE OF MANAGEMENT COMMITTEE MEMBER
i. A Management Committee member may resign from the Management Committee by giving written notice of resignation to the Secretary.

ii. The resignation takes effect on (a) the time the notice is received by the Secretary; or (b) if a time is stated in the notice - the later time.

iii. A member may be removed from office at a general meeting of the Network if a majority of the members present and eligible to vote at the meeting vote in favour of removing the member.

iv. Before a vote of members is taken about removing the member from office, the member must be given a full and fair opportunity to show cause why he or she should not be removed from office.

v. A member has no right of appeal against the member's removal from office under this section.

vi. A member immediately vacates the office of member if the person holding that office: (a) dies; or (b) becomes bankrupt or compounds with creditors or otherwise takes advantage of the laws in force for the time being related to bankruptcy; or (c) is convicted of an offence under the Associations Incorporation Act 1981; or (d) is convicted of an indictable offence or an offence punishable on summary conviction for which the person is sentenced to imprisonment, other than in default of payment of a fine; or (e) has been convicted on indictment or summarily and sentenced to imprisonment, other than in default of payment of a fine, and the rehabilitation period in relation to the conviction has not expired.

vii. The meaning of rehabilitation period within Sub-rule vi (e) has the meaning given in the Criminal Law (Rehabilitation of Offenders) Act 1981).

15. VACANCIES ON MANAGEMENT COMMITTEE
i. If a casual vacancy happens on the Management Committee, the continuing members of the Management Committee may appoint another member of the Network to fill the vacancy if the vacancy does not involve an ‘Other Management Committee Member’ until the next Annual General Meeting. If a vacancy happens in the office of Secretary, the members of the Management Committee must ensure a Secretary is appointed or elected for the Network within 1 month after the vacancy happens.

ii. The continuing members of the Management Committee may act despite a casual vacancy on the Management Committee.

iii. However, if the number of Management Committee members is less than the number fixed under these rules as a quorum of the Management Committee, the continuing members may act only to-(a) increase the number of Management Committee members to the number required for a quorum; or (b) call a general meeting of the Network for the purpose of appointing a member to a vacancy.

16. FUNCTIONS OF MANAGEMENT COMMITTEE
i. Subject to these rules or a resolution of the Network’s members carried at a general meeting, the Management Committee:
(a) has the general control and management of the administration of the affairs, property and funds of the Network; and
(b) has authority to interpret the meaning of these rules and any matter relating to the Network on which the rules are silent.
(For the number of members to form a quorum, see subsection 17).

ii. The Management Committee may exercise the powers of the association - (a) to secure funding to allow payment of amounts in a way the Management Committee decide with input also sought from the funding provider(s) regarding proposed expenditure; and (b) the payment or performance of any debt, liability, contract, or other engagement incurred or to be entered into by the Network in any way.

17. MEETINGS OF MANAGEMENT COMMITTEE
i. Subject to subsections (2) to (21), the Management Committee may meet and conduct its proceedings as it considers appropriate.

ii. The Management Committee must meet at least once every 4 months to exercise its functions.

iii. The Management Committee must decide how a meeting is to be called.

iv. Notice of a meeting is to be given in the way decided by the Management Committee.

v. The Management Committee may hold meetings, or permit a Management Committee member to take part in its meetings, by using any technology that reasonably allows the member to hear and take part in discussions as they happen. A member who participates in the meeting as mentioned is taken to be present at the meeting.

vi. A question arising at a Management Committee meeting is to be decided by a majority vote of Management Committee members present at the meeting and, if the votes are equal, the question is decided in the negative.

vii. A Management Committee member must not vote on a question about a contract or proposed contract with the Network if the member has an interest in the contract or proposed contract, and if the member does vote the member's vote must not be counted.

viii. The Convenor is to preside as the Chairperson at a Management Committee meeting.

ix. If the Convenor is not present within 10 minutes after the time fixed for a Management Committee meeting, the Deputy Convenor is to preside as chairperson at the meeting.

x. If the Convenor and the Deputy Convenor are absent from a management committee meeting, the members may choose one of their Management Committee members to preside as chairperson at the meeting.

xi. If a quorum is not present within 30 minutes after the time fixed for a Management Committee meeting called on the request of committee members, the meeting lapses.

xii. If a quorum is not present within 30 minutes after the time fixed for a Management Committee meeting called other than on the request of Management Committee members, (a) the meeting is to be adjourned for at least one day; and (b) the Management Committee present are to decide the day, time and place of the adjourned meeting.

xiii. If, at the adjourned meeting mentioned in subsection (xii), a quorum is not present within 30 minutes after the time fixed for the meeting, the meeting lapses.

18. SPECIAL MEETING OF MANAGEMENT COMMITTEE
i. If the Secretary receives a written request signed by at least 33% of the Management Committee members, the Secretary must call a special meeting of the Management Committee by giving each member of the Management Committee notice of meeting within 14 days after the Secretary receives the request.

ii. If the Secretary is unable or unwilling to call the Special Meeting, the Convenor must call the meeting.

iii. A request for a special meeting must state: (a) why the special meeting is being called; and (b) the business to be conducted at the meeting.

iv. A notice of a special meeting must state: (a) the day, time and place of the meeting; and (b) the business to be conducted at the meeting.

v. A special meeting of the Management Committee must be held within 14 days after notice of the meeting is given to member of the Management Committee.

19. DELEGATION OF MANAGEMENT COMMITTEE POWERS
i. The Management Committee may delegate the whole or part of its powers to a subcommittee consisting of the Networks members considered appropriate by the Management Committee.

ii. A member of the subcommittee who is not a member of the Management Committee is not entitled to vote at Management Committee meetings.

iii. A subcommittee may elect a chairperson of its meetings.

iv. If a chairperson is not elected, or if the chairperson is not present within 10 minutes after the time fixed for a meeting, the members present may choose one of their subcommittee members to be chairperson of the meeting.

v. A subcommittee may meet and adjourn as it considers appropriate.
i. If the Secretary receives a written request signed by at least 33% of the Management Committee members, the Secretary must call a special meeting of the Management Committee by giving each member of the Management Committee notice of meeting within 14 days after the Secretary receives the request.
ii. If the Secretary is unable or unwilling to call the Special Meeting, the Convenor must call the meeting.
iii. A request for a special meeting must state: (a) why the special meeting is being called; and (b) the business to be conducted at the meeting.
iv. A notice of a special meeting must state: (a) the day, time and place of the meeting; and (b) the business to be conducted at the meeting.
v. A special meeting of the Management Committee must be held within 14 days after notice of the meeting is given to member of the Management Committee.
vi. A question arising at a subcommittee meeting is to be decided by a majority vote of the members present at the meeting and, if the votes are equal, the question is decided in the negative.

20. ACTS NOT AFFECTED BY DEFECTS OR DISQUALIFICATIONS
i. An act performed by the Management Committee, a subcommittee or a person acting as a member of the Management Committee is taken to have been validly performed.

ii. Subsection (i) applies even if the act was performed when: (a) there was a defect in the appointment of a member of the Management Committee, subcommittee or person acting as a member of the Management Committee; or (b) a Management Committee member, subcommittee member or person acting as a member of the Management Committee was disqualified from being a member.

21. RESOLUTIONS OF MANAGEMENT COMMITTEE WITHOUT MEETING
i. A written resolution endorsed in writing by each member of the Management Committee is as valid and effectual as if it had been passed at a Management Committee meeting that was properly called and held.

ii. A resolution mentioned in subsection (i) may consist of several written documents in like form, each endorsed in writing by one or more members of the Management Committee.

22. ANNUAL GENERAL MEETINGS
i. Annual general meeting must be held: (a) at least once each year; and (b) within six months after the end of the Network’s reportable financial year.

23. BUSINESS TO BE CONDUCTED AT ANNUAL GENERAL MEETING
i. The following business must be conducted at each annual general meeting:
(a) Confirmation of quorum of members for the Annual General Meeting
(b) Presentation of and acceptance of the Previous Annual General Meeting Minutes
(c) Presentation of the Treasurers report including the financial statement for the last reportable financial year
(d) Acceptance of the financial statement for the last reportable financial year
(e) Presentation of the Convenors Report by the Convenor or Deputy Convenor in the event the Convenor is absent
(f) Presentation of the Secretary Report
(g) Stand down of current Management Committee
(h) Election of new Management Committee
(i) Setting of initial Management Committee meeting date and location by new Management Committee.
Note: If any year the assets or revenue of the Network exceeds the limit as set under the Associations Incorporation Act that requires the Network’s accounts to be audited, an auditor will be appointed at the general meeting.

24. NOTICE OF GENERAL MEETING
i. The Secretary may call a general meeting of the Network.

ii. The Secretary must give at least 14 days’ notice of the meeting to each Network member.

iii. The Management Committee may decide the way in which the notice must be given.

iv. However, notice of the following meetings must be given in writing: (a) a meeting called to hear and decide the appeal of a member against the rejection or termination of the members membership by the Management Committee; or (b) a meeting called to hear and decide a proposed special resolution of the Network.

v. A notice of a general meeting must state the business to be conducted at the meeting.

25. QUORUM FOR, AND ADJOURNMENT OF, GENERAL MEETING
i. Subject to subsection (v), at a general meeting the number of members equal to double the number of members of the Network presently on the Management Committee plus one form a quorum.

ii. No business may be conducted at a general meeting unless a quorum of members is present when the meeting proceeds to business.

iii. If a quorum is not present within 30 minutes after the time fixed for a general meeting called on the request of members of the Management Committee or the Network, the meeting lapses.

iv. If a quorum is not present within 30 minutes after the time fixed for a general meeting called other than on the request of members of the Management Committee or the Network, the meeting is to be adjourned to for at least seven days and the Management Committee is to decide the day, time and place for the adjourned meeting.

v. The chairperson may, with the consent of any meeting at which a quorum is present, and must if directed by the meeting, adjourn the meeting from time to time and from place to place.

vi. If a meeting is adjourned under subsection (iv), only the business left unfinished at the meeting from which the adjournment took place may be conducted at the adjourned meeting.

vii. The Secretary is not required to give the members notice of an adjournment or of the business to be conducted at an adjourned meeting unless a meeting is adjourned for at least 30 days.

viii. If a meeting is adjourned for at least 30 days, notice of the adjourned meeting must be given in the same way notice is given for an original meeting.

26. PROCEDURE AT GENERAL MEETING
i. Subject to these rules, at each general meeting:
(a) The Convenor or, if there is no Convenor or if the Convenor is not present within 15 minutes after the time fixed for the meeting or is unwilling to act, the Deputy Convenor is to preside as chairperson. If the Deputy Convenor is absent or unwilling to act as chairperson, the members present must elect one of their members present to be chairperson of the meeting;

(b) The chairperson must conduct the meeting in a proper and orderly way;

(c) Each question, matter or resolution must be decided by a majority of votes of the members present;

(d) Each member present and entitled to vote is entitled to one vote only and, if the votes are equal, the chairperson has a casting vote as well as a primary vote;

(e) A member may take part and vote in a general meeting in person, by proxy, or by using any technology that reasonably allows the member to hear and take part in discussions as they happen. A member who participates as mentioned is taken to be present at the meeting;

(f) Voting may be by a show of hands including proxies, unless at least 20% of the members present demand a secret ballot where voting must be by secret ballot;

(g) If a secret ballot is held, the chairperson must appoint two members to conduct the secret ballot in the way the chairperson decides; and

(h) The result of a secret ballot as declared by the chairperson is taken to be a resolution of the meeting at which the ballot was held.

27. SPECIAL GENERAL MEETING
i. The Secretary may only call a special general meeting by giving each member notice of the meeting within 14 days after (a) being directed to call the meeting by the Management Committee; or (b) being given a written request with the request endorsed by (i) at least 33% of the members of the Management Committee; or (ii) at least the number of ordinary members of the Network equal to double the number of members of the Network presently on the Management Committee when the request is endorsed plus one; or (c) being given a written notice of an intention to appeal against the decision of the Management Committee (i) to reject an application for membership; or (ii) to terminate a person’s membership.

ii. A request mentioned in subsection (i)(b) must state: (a) why the special general meeting is being called; and (b) the business to be conducted at the meeting.

iii. A special meeting must be held within three months after the Secretary: (a): is directed to call the meeting by the Management Committee or (b) is given the written request in subsection (i)(b) or is (c) is given the written notice of intention to appeal mentioned in subsection i(c).

iv. If the Secretary is unable or unwilling to call the Special meeting, the Convenor must call the meeting.

28. PROXIES
i. If someone wants to give a member an opportunity to vote for or against a resolution, the form appointing a proxy must be in a form and using content consistent with the below:

I, .........................................of ....................................... , being a member of the Network, appoint ......................................, as my proxy to vote for me on my behalf at the (annual) general meeting of the Network, to be held on the .......... Day ..............of ............................., 20 , and at any adjournment of the meeting.
Signed this ........... day of ......................, 20 ....
Signature.
In favour of /against [Strike out which is not warranted] the following resolutions:
[list relevant resolutions].......................................

ii. Each form appointing a proxy must be given to the Secretary (or alternative Returning Officer identified by the Management Committee before the start of the meeting or adjourned meeting at which the person named in the proxy form proposes to vote.

29. MINUTES OF GENERAL MEETING AND MANAGEMENT COMMITTEE MEETINGS
(i) The Secretary must ensure full and accurate minutes of all questions, matters, resolutions and other proceedings of each Management Committee meeting and general meeting are recorded in written form for each meeting taken.

(ii) To ensure the accuracy of the minutes recorded under subsection (i): (a) the minutes must be endorsed by the chairperson of the meeting prior to circulating draft minutes to attendees for the purpose of seeking feedback; and (b) updated in response to feedback received (if applicable) with a revised draft containing tracked changes provided at the next meeting for the purpose of seeking endorsement and final verification of accuracy before minutes are finalised.

(iii) If asked by a member of the Network, the Secretary must within 28 days after the request is made (a) make the minutes for a particular general meeting available for inspection by the member at a mutually agreed time and place; and (b) give the member copies of the general meeting minutes of meeting if requested by the member.

30. BY-LAWS
i. The Management Committee may make, amend or repeal by-laws, not inconsistent with these rules, for the internal management of the Network.

ii. A by-law may be set aside by a vote of members at a general meeting of the Network.

31. ALTERATION OF RULES
i. Subject to the Associations Incorporation Act 1981, these rules may be amended, repealed or added to by a special resolution carried at a general meeting.

ii. However an amendment, repeal or addition is valid only if it is registered by the Chief Executive in accordance with the Associations Incorporation Act 1981. The Management Committee must ensure registration is sought where amendments or additions are carried at a general meeting as soon as practicable after the general meeting date.

32. COMMON SEAL
i. The Management Committee does not have a common seal for the association beyond the Network logo in use.

ii. The source of the Network logo is secured on the Google drive in use by the Management Committee; and (b) the logo is used on letters, Network publications, meeting papers (all of which must be in PDF form) and an inedible form on the Network’s website.

33. FUNDS AND ACCOUNTS
i. The funds of the Network must be kept in an account in the name of the Network in a financial institution decided by the Management Committee.

ii. Records and accounts must be kept in the English language showing full and accurate particulars of the financial affairs of the Network.

iii. All amounts must be deposited in the financial institution account as soon as practicable after receipt.

iv. With the exception of bank fees charged by the financial institution, any amount drawn from the financial institution account must involve a cheque which is crossed ‘not negotiable’ and the cheque signed by two of the following cheque signatories (a) the Convenor; (b) the Secretary; (c) the Treasurer; or (d) another member authorised by the Management Committee for the purpose.

v. All expenditure must be approved or ratified at a Management Committee meeting.

viii. The Treasurer must, as soon as practicable after the end of each financial year, ensure a financial statement for the Networks last reportable financial year is prepared.

ix. The income and property of the Network must be used solely in promoting the Network 's objects and exercising the Network's powers.

34. FINANCIAL YEAR
i. The financial year of the Network closes on 30 June in each year.

35. DISTRIBUTION OF SURPLUS ASSETS TO ANOTHER ENTITY
i. This section applies if the Network (a) is wound-up under part 10 of the Associations Incorporation Act 1981; and (b) the Network has surplus assets.

ii. The surplus assets must not be distributed among the Network members. The only exception is the deposit required by a financial institution for establishing a cheque signatory where this amount has been paid the member involved and as such can be returned to this member when the members’ cheque signatory role ceases.

iii. The surplus assets must be returned to the Network sponsor who provided the funds (refer subsection 36).

iv. In this section -"surplus assets" has the meaning given by section 92(3) 11 of the Associations Incorporation Act 1981.

36. NETWORK PATRON
i. The head of an integrity or other similar body can hold the honorary role of the Network's Patron singularly or by agreement jointly. The Patron’s role will be to, where practicable:
(a) attend the Annual General Meeting where availability permits, a general meeting or Management Committee meeting in a non-voting capacity;
(b) provide input into presenter and/or presentation topics of interest being considered by the Management Committee when scheduling Network events;
(c) raise awareness of the Network and the Network Patron role within the Network Patron's organisation where appropriate;
(d) promote the existence of the Network through inclusion of a link to the Networks website on Network Patron's website; and
(e) consider and if approved release funding to the Network to allow the Network to continue to operate